Category Archives: BUS445 Assignment

 BUS 445 Total Quality Management

BUS 445 Total Quality Management

Brief Assignment description

In BUS 445 Total Quality Management assignment you are required to recommend a proposed quality improvement plan based on the COPIS model

 BUS 445 Total Quality Management Sample paper

Introduction

Quality management ascertains the consistency of the products or services of an organization. It involves a formal system documenting the procedures, responsibilities, and processes aimed at achieving quality objectives and policies (Goetsch, 2014). Quality management helps in the coordination and direction of the activities of an organization to achieve customer satisfaction and consistently improve the organization’s efficiency and effectiveness. In relation to the widget manufacturing department, this paper recommends approaches for process improvement, supplier management, input control, output control, and customer-based recommendations.

Quality Improvement Plan Justification

Many organizations have business processes that are basically documented. Moreover, the businesses also have performance measurement. Looking at the widget manufacturing department and its 2 per cent rate of internal rejection and 5 per cent return within warranty period, prompts the question of whether the manufacturing process in place is effective enough. Nonetheless, the COPIS model together with the six sigma can help answer this question (Goetsch, 2014). This model involves an approach where business processes are looked at and perhaps streamlined from the perspective of the customer. Such an application of COPIS can be termed as operational COPIS which is limited to the scope of a single project such as the manufacture of widgets.

From the rate of internal product rejection and the percentage of returns before warranty expiration, it is apparent that the department is in need of a quality improvement plan. This calls for the application of the COPIS tool and the six sigma to review and improve the manufacturing process. COPIS has shown from experience, its importance in giving businesses a firm foundation for the continued improvement of the appropriate business processes and measures of performance. In this manner, most continuous improvement plans have been based on the model and it has been a vital pillar for business performance and sustained improvement.

Approaches to Customer Service

The satisfaction of customers is a vital component for the success of an organization and it highly relies on the behavior of the employees of the organization. It is essential to perceive customers as assets and that their preferences, wants and consumption behavior vary. Apparent quality of products from the organization poses the biggest influence on the satisfaction of the customers (Hill & Alexander, 2017). Furthermore, in relation to customer loyalty, customer satisfaction forms a crucial element in contrast to other aspects such as image. Generally, customers buy products to satisfy their needs in money terms. Therefore, the department needs to set prices that match the quality of their product which should be able to attract customers and maintain enduring affiliation.

The manufacturing department needs to ensure that it is offering full products corresponding to their value moneywise. This facilitate an increase in the number of customers and creates a long term connection between them and the business. Providing high-end products helps attract new customers through existing ones when they provide and share information about the company’s products and services (Hill & Alexander, 2017). To ensure the attention and loyalty of the customers it is important to provide products that are most competitive and favorable in the competing market. Attaining customer satisfaction translates to attaining customer loyalty.

Output Control

Output control mainly focuses on the measurable outcomes in an organization. the department managers have the duty to establish the acceptable performance level, ensure the relevant employees understand the expectations and examine if the performance is at the level expected after which they make any necessary changes (Lee et al., 2016). Output can be measured through the evaluation of aspects such as the levels of customer satisfaction, sales quotas and profits goal achievement.

Input Control

Input control regulates resource input and should be described in job satisfaction requests. Input control focuses on resource acquisition and delineates aspects like values, skills, motivators and abilities (Lee et al., 2016). They identify resource inputs that are hard to measure and pointed towards objectives that are attained by way of performance and behavior. Approaches to input controls include job requirements for example level of communication and writing skills, experience, and level of education.

Process-Improvement and Management Approaches

Process improvement relies on effective problem identification, good solution development and implementation. To achieve this, it is crucial to have an approach to problem solution that is both systematic and founded on facts. An organized approach to problem solving gives all the workers a common language and communication tools. Furthermore, it makes sure that the solutions are developed in an objective manner and not on the basis of rash judgements and opinions. Many process improvement approaches have been developed over time, each approach depending on the type of organization (Lee et al., 2016).

Such approaches have shared themes despite the fact that each approach is unique in its own way. These themes include problem redefinition and analysis: involving the collection and organization of information, data and assumption analysis, and problem reexamination for novel perspectives aimed at attaining a workable definition of the problem; idea generation: which involves brainstorming to come up with probable solutions; idea evaluation and selection: that involves determining if the ideas are valuable and can achieve the goal of solving the problem; and idea implementation: which involves selling the solution to attain acceptance from individuals who need to use it. The Deming and the six sigma approaches are proposed and discussed below.

The Deming Cycle

This entails a simple version of the scientific approach of process improvement. This approach involves four steps which include:

  1. Designing the product using relevant tests.
  2. Making the product and test both in the lab and in the line of production.
  3. Selling the product.
  4. Testing of the product in use via market studies intended to establish how it is perceived by the users and the reasons for nonusers not buying it.

The Deming’s approach offers a simple structure for the development, testing, and implementation of process changes that will result in improvement (Dudin et al., 2015). At the plan stage, the current situation is studied and the process described (which entails the COPIS model); customer expectations reviewed, data gathered, problems identified; notions of causes tested, and solutions and plans of action developed.

At the do stage, plan implementation on trial basis is conducted. This involves lab trials and pilot production in evaluation of the recommended solutions to obtain objective data. At the study stage, evaluation of results helps check if the proposed plan works correctly. Learning and recording and assessing if more issues need to be addressed is carried out at this stage (Dudin et al., 2015). In the final act stage, the proposed solution is standardized and implemented as the final plan and communicated to all the members of the department.

Six Sigma Principle

Six sigma integrates a number of simple statistical approaches, quality control and improvement that have been widely applied. It is a process improvement approach aimed at eliminating defects in the process of design and production. The six sigma is an approach that influences the whole department based on the objective of attaining continued process improvement. Many global organizations have adopted this principle and realized many positive project outcomes (Goetsch, 2014). It is elucidated as the DMAIC method for the implementation of six sigma approaches.

At the define stage, the problem, problem factors, teams and obtainable objectives are defined. The measure stage involves data collection and calculation of the capabilities of the current processes. The analyze stage is where collected and past data is analyzed and the definition of the effective factors and variation reasons are conducted. The improve stage entails the implementation of the design and analysis, the improvement activities are also suggested, chosen and applied in solving the problem. The control stage entails the stage where the efficacy of the improvements are established and standards set (Goetsch, 2014). The focus of the six sigma approach on the reduction of defects in the manufacturing process makes it a suitable process improvement and management approach for the widget manufacture department.

Supplier-management approach to improve input and supplier quality

Supplier management involves the activities carried out by a buying organization to evaluate and enhance the performance of the supplier and simplify the continued improvement in the supplier and input quality (Quigley et al., 2018). Presently, supply chains entail vital business process that can be viewed to encompass several important support and value creation processes like purchasing, receiving, logistics, supplier selection and measurement of performance.

They help develop a competitive edge in flexibility, reduction of costs and delivery.  The department needs to have flexible and effective processes to generate, release, and document instructions of manufacturing and conveyance from the point of receiving orders to the point of supplying to the customer (Lee et al., 2016). Therefore, supplier management is based on the principles of acknowledging the strategic significance of the suppliers in attaining business goals, specifically reducing ownership costs; creating win-win connections via lasting collaborations with the suppliers instead of adversaries; and instituting trust through transparency and honesty hence leading to mutual benefits.

Related content: Control of TFE’s at Hallenvale Hospital Case 

Additionally, considering the challenges faced by a manufacturing department, it is vital to distinguish between the activities that basically help the business learn more on the condition of the capabilities of the supplier such as auditing and plant visits and those activities that are mainly deigned for the improvement of the supplier quality such as training of the supplier and assigning buyer staff to develop the technical operations of the supplier.

From here, the modelling method that integrates the two activities can be conceptualized bearing in mind the amount to be invested in the supplier improvement activities. In addition the stage at which investing in the supplier will offer good value is established (Quigley et al., 2018). Therefore, to improve supplier quality the manufacturing department should develop a model for decision support to manage the risk of the buyer supplier development and realize the importance of learning about the ability of the supplier to enhance quality by developing the supplier.

Conclusion

Every business aims at establishing long-lasting relationships with the customers. To achieve this, the demands and needs of the customers need to be appreciated. Customer satisfaction is a vital component of overcoming the failures the department is facing. Therefore, it is crucial for the department to realize the exact needs of the customers and how to meet them at the highest quality possible. In this way, customer loyalty is attained and is vital in the market performance of the business. In addition satisfied customers create act as marketing ambassadors for the department’s products as they share the information on products with new customers.

References

Dudin, M., Frolova, E., Gryzunova, N., & Shuvalova, E. (2015). The Deming Cycle (PDCA) concept as an efficient tool for continuous quality improvement in the agribusiness.

Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence. Upper Saddle River, NJ: pearson.

Hill, N., & Alexander, J. (2017). The handbook of customer satisfaction and loyalty measurement. Routledge.

Lee, Y. C., Wang, Y. C., Lu, S. C., Hsieh, Y. F., Chien, C. H., Tsai, S. B., & Dong, W. (2016). An empirical research on customer satisfaction study: A consideration of different levels of performance. SpringerPlus5(1), 1577

Quigley, J., Walls, L., Demirel, G., MacCarthy, B. L., & Parsa, M. (2018). Supplier quality improvement: The value of information under uncertainty. European Journal of Operational Research264(3), 932-947.

Control of TFE’s at Hallenvale Hospital Case

Control of TFE’s at Hallenvale Hospital Case

Assignment Details

In this assignment you are required to complete  the Control of TFE’s at Hallenvale Hospital Case which is in chapter 8 and also discuss chapter 9 questions.

What all about   Control of TFE’s at Hallenvale Hospital Case?

Hallenvale Hospital Case requires you to evaluate the rate of infection at the hospital and then do the following calculations:

  • Determine average percent of infections.

  • Draw the correct control chart with both lower and upper control limits.

  • State the actions that should be undertaken by management.

  • Determine what the appropriate TFE for management to use to monitor future data.

 

Control of TFE’s at Hallenvale Hospital Case  Sample paper

Discussion Question 7

  1. The publication team for an engineering department wants to improve the accuracy of its user documentation but is unsure of why documents are not error free.

In this particular case, the engineering department should focus on determining the main cause of error in user documentation. The best tool to employ to achieve this is the fishbone diagram. This is a tool that assists in organizing of idea with intention of understanding the association between the possible sources of a problem and the problem or effect by organizing, arranging, and formatting causes identified into sub-themes and themes in an effort to identify the main possible cause of the problem. This tool can offer efforts for problem-solving by collecting and arranging the possible causes, attaining a common comprehension of the problem, showing gap in current knowledge, grading the most possible causes, and analyzing every cause (Neyestani, 2017). In this particular case the main problem is user documentation error. This can be caused by a number of issues which include system design error, human errors, or external factors. These causes of errors may be attributed to other factors for instance human errors may be attributed to rule-based mistakes, knowledge error, slips, lapses or mode.

causes of errors

The engineering department members will need to do analysis of all possible causes of errors, maybe through a survey, observation and system design review to be able rank these causes based on their possibility of occurring. With this information, the department will be able to determine the right cause of action to take. In this case, the problem may be initiated by one particular cause or multiple causes. It is thus important to review all these causes to be able to rule out those that do not make any contribution to the problem. In case human error is identified as the main problem the publication department users will need to be provided with extra training on the use of the publication application system and be caution about being careful and attentive while using the system to improve accuracy. In case the problem is related with the system design, then the department will have to suspend its operations to give the engineering department an opportunity to review the system design and make the required correction. In case the errors are caused by external factors, then possible solutions should be defined to eliminate these factors.

  1. A rental car agency is getting numerous complaints about the length of time that customers have to wait to obtain a car. They need to get a better handle on the factors that relate to the wait time.

In this particular case, it is clear that the agency does not demonstrate total efficiency while providing its services. Either there is delay at specific time of the day or at specific time when the agency is experiencing unusual situation. Although the delay has been reported, the agency is not sure of when they mostly happen and factors that contribute to their occurrence. In this regard, the rental car agency should focus on getting a clear understanding on aspects that relate to the waiting time before a customer get a car  he or she has ordered or would wish to order. The agency would wish to understand the average waiting time to be able to determine the cause of delay and when it mostly takes place during the company’s operations in terms of time of the day, or days of the week. To do this, the company should consider using Pareto charts to determine the main contributor to the reported delay. Pareto chart refers to a special form of histogram which can be easily used to prioritize and find quality conditions, problems or their causes in the organization. It can also be perceived as s form of bar chart which demonstrates the relative significance of variables. The Pareto chart aim is to discover the different form of nonconformity from data figures (Obolewicz & Dabrowski, 2018). Pareto chart can as well generate a way for investigating concerning efficiency improvement, quality improvement, resource management, safety issues and cost management among other things. Pareto is a tool that assists in studying and evaluating the occurrences or frequency of an occurrence in a process and identify is main contributors. The tool will that be very viable in studying frequency of delay occurrences in the car rental agency and identify the main contributor to these delays or causes of these delays. With this information, the agency will focus on determining the best possible way to eliminate the problem to enhance the service provision efficiency. Pareto chart can be as shown below where bars represent possible cause of problem, and the line graph represent the level of delay

Pareto chart graph representing level of delay

  1. A travel agency is interested in gaining a better understanding of how call volume varies by time of year in order to adjust staffing schedules.

The travel agency needs to understand how customer calls vary with time of the year after noting a high level of irregularity as seasons change. To understand this, the travel agency will need to monitor calls throughout the year and keep record of their variation with time. To do this, the agency will need to employ the control chart tool. Control chart is probably the most technically sophisticated tool for quality control. It is a special kind of run chart that shows the nature and amount of distinction in the process over a period of time (Costantino et al., 2014). Control chart can as well describe and draw what has been taking place in the process. It is therefore very essential to use control chart since it can monitor and observe process to examine process, which is in statistical control based on the samplings. The chart may display data in the upper control limit, average and lower control limit (Costantino et al., 2014). An example of control chart is as shown below:

chart with upper and lower control limit

In this case, the volume of calls will be matched with months of the years to determine the month that receives the highest level of calls in a year, those that receive low volume of calls in the year and those that receive average calls during the year. With this information, the travel agency will be able to balance its workers schedule to ensure that there are no excess workers in the call stations when the volume is low or that there are no less workers in the station when the volume of calls is very high. The company will be able to balance its schedule and to establish workers management process that fits the company the best.

References

Costantino, F., Di Gavio, G., Shaban, A., & Tronci, M. (2014). Inventory control system based on control charts to improve supply chain performances. International Journal of Simulation Model, 13(3), 263-275.

Neyestani, B. (2017). Seven basic tools of quality control: the appropriate quality techniques for solving quality problems in the organizations. doi.org/10.5281/zenodo.400832

Obolewicz, J., & Dabrowski, A. (2018). An application of the Pareto method in surveys to diagnose managers’ and workers’ perception of occupational safety and health on selected polish construction sites.  International Journal of Occupational Safety and Ergonomics, 24(3), 406-421.